Executive Assistant

Join a mission-driven team helping Christian CEOs build great businesses for a Greater Purpose. C12 Business Forums brings together CEOs and Key Leaders to sharpen one another, grow their companies, and advance the Gospel in the marketplace.

You’ll support the Chair of two CEO Forums and one Key Player Forum, as he scales to 36 CEOs and 24 Key Players. You’ll be the detail-driven, tech-savvy integrator behind the scenes—ensuring everything runs smoothly, deadlines are met, and nothing slips through the cracks.

This is a long-term opportunity with growth potential into a full-time Integrator role.

$20-$25/hr

Hybrid Role

Responsibilities

Forum & Event Coordination

• Organize and support 3–5 in-person Forum events each month.

• Collaborate with the on-site intern by providing prep materials, checklists, and remote support.

• Manage pre- and post-event communication, including prep and recap emails.

• Track tasks and deadlines using tools like Nozbe and Less Annoying CRM (LACRM).

Member & Coaching Support

• Schedule up to 36 monthly one-on-one coaching sessions (Focus60), managing both in-person and Zoom logistics.

• Record key action items and member updates in the C12 App.

• Maintain timelines and resources for member business presentations (CBPs), including gathering financials, peer input, and presentation materials.

Administrative & Operational Support

• Process payroll hours and reconcile receipts and invoices.

• Keep internal systems organized across Google Drive, iCloud, QuickBooks, and LACRM.

• Use tech tools (like ChatGPT) to streamline workflows, automate templates, and save time.

• Mentor the on-site intern and help refine standard operating procedures (SOPs).

Qualifications

• Location: Must be local to Lake Mary for in-person meetings.

• Detail-Oriented: Thrives on checklists, structure, and follow-through.

• Tech-Savvy: Quick to learn new tools (Nozbe, QuickBooks, ChatGPT, LACRM, etc.).

• Professional Communicator: Clear, concise, and emotionally intelligent—comfortable engaging with CEOs, interns, and vendors alike.

• Mission-Driven: Excited by the faith-based purpose of C12. All qualified applicants welcome.

• Organized & Proactive: Maintains clean systems, anticipates needs, and drives growth.

• Zoom Ready: Professional presence with camera on.

• Integrity-Focused: Willing to sign and honor a confidentiality agreement.

Growth Opportunity: After 6–9 months of Forum growth and strong performance, this part-time role may grow into a full-time Integrator position with revised compensation.